Terms and Conditions
Welcome to Memory Box Photography. By booking and utilizing our services, you agree to comply with and be bound by the following terms and conditions. Please read them carefully before proceeding.
1. Definitions
1.1 “Service” refers to the box photography sessions offered by Memory Box Photography.
1.2 “Client” refers to the individual or entity booking and utilizing our photography services.
1.3 “Photographer” refers to the professional providing the photography services.
1.4 “Images” refers to the photographs captured, edited, and delivered to the Client.
2. Booking and Payment
2.1 A non-refundable booking fee is required to secure your session date and time. This fee will be applied to your total session cost.
2.2 The remaining balance is due no later than the day of the session unless otherwise agreed upon in writing.
2.3 Payment methods accepted include Credit Cards with PayPal, or bank transfer with Venmo/Zelle.
2.4 Prices are subject to change without notice, but rates confirmed at the time of booking will be honored.
3. Rescheduling and Cancellation
3.1 Clients may reschedule their session with at least 48 hours’ notice without penalty. Rescheduling requests made within 48 hours of the session may incur an additional fee.
3.2 Cancellations will result in the loss of the booking fee.
3.3 Memory Box Photography reserves the right to reschedule sessions due to unforeseen circumstances, such as illness or inclement weather.
4. Session Details
4.1 Sessions are conducted as described on the pricing page, including session duration, number of participants, and the style of photography.
4.2 Clients are responsible for arriving on time for their session. Sessions will not be extended for late arrivals.
4.3 Props and backdrops provided by Memory Box Photography remain our property and must be treated with care. Any damages caused by the Client or their party may incur additional fees.
5. Image Rights and Usage
5.1 All images produced by Memory Box Photography remain the intellectual property of the Photographer.
5.2 Clients are granted a limited license to use the delivered images for personal, non-commercial purposes.
5.3 Any commercial usage or alterations to the images, including filters or additional editing, require prior written consent from Memory Box Photography.
5.4 Memory Box Photography reserves the right to use images for promotional purposes, including social media, portfolio, and marketing materials, unless the Client explicitly requests otherwise in writing.
6. Image Delivery
6.1 Edited images will be delivered via a secure online gallery within seven to nine days after the session.
6.2 Memory Box Photography is not responsible for storing images indefinitely. Clients are advised to download and back up their files promptly.
6.3 Additional editing requests beyond the agreed-upon deliverables may incur extra fees.
7. Liability
7.1 Memory Box Photography is not liable for any injuries, losses, or damages occurring during the session or at the session location.
7.2 In the unlikely event of equipment failure or unforeseen circumstances preventing the delivery of images, Memory Box Photography’s liability is limited to a full refund of the session fee.
8. Digital Photo Organizing Services
8.1 Service Scope: Digital Photo Organizing encompasses the curation, reorganization, and optimization of Clients’ digital photo libraries as described in our service offerings.
8.2 Fair Usage: While offering comprehensive services, Memory Box Photography adheres to fair usage policies for the number of photos processed. For intricate collections, additional fees may apply.
8.3 Data Handling: Clients are responsible for providing access to their digital libraries via approved methods. Memory Box Photography assumes no liability for unauthorized access due to Client’s security practices.
8.4 Security: Digital data will be handled with the utmost care and confidentiality. Memory Box Photography cannot be held responsible for pre-existing data corruption or loss.
9. Custom Photo Albums
9.1 Service Description: Custom Photo Album creation involves designing and printing personalized photo albums using high-quality materials and Client-provided images.
9.2 Design Process: Clients can actively participate in the design process, approving layouts, themes, and materials prior to printing.
9.3 Photo Submission: Photos can be submitted in digital format or selected from sessions conducted by Memory Box Photography. Additional charges may apply for photo selection services.
9.4 Printing and Delivery: Albums are printed using premium-quality materials and inks. Expected delivery time is up to 30 days, barring unforeseen circumstances.
9.5 Alterations: Ad hoc changes requested after design approval may incur additional fees.
10. Photo Scanning Services
10.1 Service Definition: Photo Scanning includes converting physical photographs to digital forms with professional-grade quality.
10.2 Photo Handling: Clients are responsible for securely packaging and providing their photos for scanning. Memory Box Photography handles all photos with maximum care.
10.3 Originals Return: After digitization, original photos will be returned upon request. Shipping and handling costs are not included.
10.4 Delivery Format: Scanned images will be supplied in JPEG format via a secure online gallery or physical storage medium, as agreed upon.
11. Digital Library Consultation
11.1 Consultation Scope: Consultations offer strategic advice on digital photo management, security, and organization.
11.2 Consultation Booking: Sessions can be booked following guidelines outlined on our website, subject to availability.
11.3 Post-Consultation Support: Any follow-up actions or support will be discussed in the session, with additional charges applicable for extensive assistance or follow-ups.
11.4 Suggestions and Implementation: Recommendations provided during consultations are suggestions. Implementation remains the Client’s responsibility, though Memory Box Photography offers services to assist if requested.
12. Privacy
12.1 Memory Box Photography is committed to protecting the privacy of its clients. Personal information collected during booking will not be shared or sold to third parties.
13. Governing Law
13.1 These terms and conditions are governed by the laws of the State of Florida, United States.
13.2 Any disputes arising from these terms will be resolved in the courts of Florida, United States.
By booking a session with Memory Box Photography, you acknowledge that you have read, understood, and agreed to these terms and conditions.
If you have any questions, please contact us at [email protected].